1) Apologies.
2) To Elect a Chairman.
3) To receive the Chairman’s Declaration of Acceptance of Office.
4) To elect a Vice-Chairman.
5) To sign the minutes of the meeting held on 12th March 2012
6) To co-opt a councillor.
7) To appoint Committees and Council Representatives.
8) Review and adoption of standing orders and financial regulations.
9) Review and confirmation of arrangements for insurance cover in respect of all insured risks.
10) Review of the Council’s memberships of other bodies.
11) To Review the Council’s complaints procedure.
12) To Review the Council’s procedures for handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998.
13) Setting the dates, times and place of ordinary meetings of the full Council for the year ahead.
14) Matters arising from the minutes of the meeting of 12th March.
15) Public Participation
16) Police Report
17) Report of County Councillor.
18) Report of District Councillor.
19) Correspondence – including:-
a) All Saints’ Church PCC - Request for review and payment of annual magazine grant
b) St John’s Farley PCC – Request for annual grass cutting grant.
20) Planning - Report of Decisions.
Applications to be considered.
a) Internal and external alterations including; replacement of front door, installation of 2 no. conservation rooflights, (1 each to front and rear); minor internal alterations to install glass screen to mezzanine office. - Old Farm Barn, Silkstead
b) (HOUSEHOLDER) Erection of detached outbuilding replacing garage comprising ancillary accommodation and garage on ground floor with two bedrooms above;
erection of detached shed - The Barn 26A Main Road Hursley
c) Demolition of existing detached double garage - The Barn 26A Main Road Hursley
d) 1no. Ash crown thin by 10% and crown lift to 6m - 23 Meredun Close
e) Erection of 15m high dual user (Vodafone & O2) street pole, antennas within a shroud and installation of an electronic equipment cabinet - Proposed Mast At Pitt Roundabout Romsey Road
f) Installation of 2 no. conservation rooflights in the north facing roof slopes of the rear range to serve the lounge areas to the approved residential apartments Plots 2 and 3 - 99 Main Road (Ex Pine Emporium)
g) (HOUSEHOLDER) Replacement front porch; demolition of existing rear outbuildings and new single storey rear extension - 5 Catways
h) 2no. Yew fell - The Old School House 109 Main Road
i) Use of land as part of residential curtilage (Certificate of Lawfulness) - Anmery Lodge, 252 Merdon Castle lane
j) 2no. Ash fell - Corner Cottage 18 Meredun Close
k) 1no. Yew crown reduction of 2m to achieve a height of 14m and spread of 9m - Home Close 38 Main Road
l) 2no. Brewers Spruce fell - Lime Tree Cottage 39 Main Road Hursley
m) Erection of new 3 bed agricultural dwelling; detached garage and associated landscaping - Vale Farm, Enmill Lane, Pitt
21) Recreation Ground & Environment Matters.
a) Request by Mr C Rowden to be reimbursed for fencing works in the sum of £650.
b) Update on new equipment
c) Lengthsman Update
22) Allotments & Cemetery Matters.
a) Update on and approval of revised maintenance contracts.
b) Update on Allotment lettings.
c) Cemetery Fees 2012/13
23) Traffic Matters
a) To discuss commissioning a report re traffic reduction measures. Estimated Cost c£2,000.
b) Proposed acquisition of Gateway signs
24) Queen’s Jubilee 2012 – to approve expenditure plans
25) Reports of Council Representatives.
a) Flooding at Lower Slackstead.
b) Drainage at Pitt.
26) Review of System of Internal Control
27) Financial Statement.
28) Report of Internal Auditor.
29) To Approve the Accounts for 2011/2012
30) To make the Audit Commission Annual Governance Statement.
31) Final arrangements for Annual Parish Meeting 28th May.
32) Next meeting: 9th July 2012
9th May 2012 Parish Clerk | Clerk to the Parish Council |
